AI Studio · SAP
Three-way match automation in SAP
In SAP, a vendor invoice is only as good as its match to the purchase order and the goods receipt. Accounts payable teams spend hours in invoice verification chasing price differences, partial deliveries and blocked invoices. Finaley AI Studio does the matching work inside your SAP system, parks the invoices that agree, and hands every exception to a person with the full context already gathered.
Why invoice verification backs up in SAP
Large organisations receive invoices against thousands of purchase order lines, and very few arrive perfectly aligned. Prices change after the order is raised, deliveries come in parts, and freight or packing charges appear that were never on the order. Each difference needs someone to open the order history, compare goods receipts, contact procurement and decide whether to post, park or block. Meanwhile early-payment discounts lapse and vendors call to ask where their money is.
How the automation runs
- 1
Capture incoming invoices
AI agentInvoices arriving by email or a vendor portal are read and their header and line details are extracted, including order references.
- 2
Find the order and receipts
AI agentThe agent locates the purchase order lines and the goods receipts posted against them, including partial and multiple deliveries.
- 3
Run the three-way match
AI agentIt compares invoiced quantities and prices with what was ordered and received, applying the tolerances your finance team has set.
- 4
Park clean invoices
AI agentInvoices that match within tolerance are parked or posted in SAP exactly as your process requires, with the source document attached.
- 5
Prepare the exception
AI agentFor any mismatch it gathers the order history, receipts and vendor correspondence into one summary so the reviewer does not have to search.
- 6
Accountant decision
Professional checkA chartered accountant or your AP lead reviews each exception and decides whether to post, hold or return it to the vendor.
Inside your SAP landscape
Finaley works with the SAP transactions and Fiori apps your AP team already uses for invoice verification, following your company codes, tolerance groups and approval workflow. Where interfaces such as IDocs or APIs are available the automation can use them, and where they are not it works through the user interface under a dedicated user with only the permissions it needs. Your SAP configuration does not change.
People decide the exceptions
The automation never overrides a price or quantity difference on its own. Every exception goes to a chartered accountant from the Finaley network or your own AP lead, with a prepared summary of what differs and why. Their decision, and the reason for it, is logged against the invoice for audit.
What you get
- Clean invoices parked within hours of arrival
- Exceptions arrive with the evidence already gathered
- Fewer missed early-payment discounts
- An auditable record of every match decision
Questions
Does this work with SAP S/4HANA and ECC?
Yes. The automation follows the invoice verification process your team runs, whether that is in S/4HANA Fiori apps or classic ECC transactions. We map your exact screens and fields during setup and test against your real past invoices before going live.
Will it change our tolerance limits or approval workflow?
No. It applies the tolerance groups and approval rules already configured in your SAP system. If you want to tighten or relax them, that remains your finance team's decision, and the automation simply follows whatever is set.
How does it handle partial deliveries?
It matches the invoice against every goods receipt posted for the order line, so partial and split deliveries are handled the way your team would. If the invoiced quantity exceeds what has been received, the invoice is held for review.
What access does the automation need?
A dedicated SAP user with only the authorisations required for invoice verification, agreed with your SAP and security teams. Every action it takes is logged under that user, so it is always clear what the automation did.
How do we start?
We begin with a walkthrough of your current invoice verification process and a sample of past invoices, including difficult ones. We build and test the matching on that history before connecting it to live invoices.
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Show us how your team does it.
Send a screen recording or book a call. We build it, test it on your past work, and only switch it on when the results match your team's.